Purpose of the Role

The Catering Team is working towards streamlining and organising all paperwork to help us work more efficiently and reduce physical storage. This volunteer role will play a key part in supporting us to digitise documents and keep our records tidy, accurate, and easy to access.

Key Tasks & Responsibilities

📄 Scan paperwork using office equipment and ensure high-quality digital copies are produced.

🗂️ File documents into the correct online folders following the agreed structure.

🔎 Check for duplicates or missing information and flag any issues to the Catering Team Lead.

📁 Support with general admin tasks linked to the paperwork transition project.

♻️ Help streamline current paper systems by moving relevant information into digital formats.

Support & Training Provided

Induction and introduction to our digital filing system.

Ongoing support from the Catering Team Lead and Volunteer Coordinator.

Training where required for equipment or systems.

Why This Role Matters

By helping digitise our records, you’re directly supporting the Catering Team to work more efficiently, freeing up space, reducing paper use, and making it easier to find important information quickly.

SKILLS

Skills & Qualities Needed

Good attention to detail.

Comfortable using computers, scanners, and digital filing systems (training provided).

Able to work independently and follow instructions.

Reliable, organised, and happy completing repetitive tasks.